ZapFlowCRM
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WhatsApp Cloud API · Built in Miami

Your number.Meta's price.One fee you can see.

ZapFlow is a WhatsApp CRM for small businesses: appointment reminders, a shared inbox for your team, campaigns and deal pipelines. It runs on the official WhatsApp Business Platform (Cloud API), through your own account and your own number.

Meta bills you directly for each message. Our 15% of that cost comes out of a prepaid ZapFlow credit. That is the whole price.

No setup feeNo per-seat or per-contact feesNo monthly subscription
ZapFlow · Shared inbox
ZapFlow shared inbox screen with a conversation list and an open chat
Your number stays yours

It lives in your own WhatsApp Business account. You can revoke our access in Meta at any time.

Meta list rates, dated

Rates effective Oct 1, 2026, from Meta's pricing page.

One line per message

The statement shows Meta's cost and our 15% side by side, message by message.

Built in Miami

By Ianization Holding (Prima Pobre LLC), Miami, Florida.

Support in 3 languages

English, Portuguese and Spanish.

  • Appointment reminders
  • Document checklists
  • Booking confirmations
  • Payment reminders
  • Login codes
  • Follow-ups after a visit
  • Promotions to clients in Brazil
  • Support replies
  • Travel itineraries
  • Rescheduling requests

Who it's for

For offices that already talk to their clients on WhatsApp.

Immigration offices, clinics, travel agencies and service businesses in the US whose Brazilian and Latino clients would rather get a WhatsApp message than an email.

An immigration office manager at her desk, reading a client's WhatsApp reply on her phone
Immigration office · Miami

No more missed biometrics appointments.

Deadline reminders, document checklists and appointment confirmations go out on their own, and the replies land in one inbox your whole team can see.

Hi Ana, this is Rivera Immigration. Your biometrics appointment is Tue, Nov 4 at 9:30 AM. Reply 1 to confirm or 2 to reschedule.9:02
19:05
Confirmed. Please bring:
  • Your appointment notice (I-797C)
  • Passport or photo ID
9:05
Reminder · utilityClient with a US number: $0.0039 per message, all-in
A clinic receptionist at the front desk, checking patient confirmations on his phone
Clinic

Confirmations in the app your patients already open.

Your cleaning is tomorrow at 3:00 PM with Dr. Lee. Tap Confirm or Reschedule.5:30 PM
Reminder · utilityUS number: $0.0039 all-in
A travel agency owner at her desk, surrounded by brochures, replying to a client on her phone
Travel agency

Offers to clients in Brazil, with the cost known before you send.

Ana, the Orlando package for December is back: 5 nights from $890. Reply YES for details.10:15 AM
Promotion · marketingNumber in Brazil: $0.0719 all-in

Clients with US numbers? Meta currently does not deliver marketing templates to US (+1) numbers. Canadian numbers are not affected. Reminders, confirmations, login codes and support replies work normally. Promotions can still go to your clients in Brazil and Latin America.

The product

The conversation, the campaign, the deal and the bill, in one place.

Five screens from ZapFlow, filled with sample data. Anything that is not in the product yet is marked Coming soon.

ZapFlow · Shared inbox
Shared inbox: conversation list, open chat with the 24-hour window badge, contact panel with assignee and tags Campaign list with status, recipients, delivered, read, replied, failed and cost in US dollars Deal pipeline board with stages, deal values, owners and next steps Template editor with AI writing buttons, a live preview and an approval estimate Monthly billing statement: messages charged, Meta cost, 15% fee, total, and a chart by month

Screens with sample data. The interface is available in English and Portuguese.

What's in the product, and what comes next.

  • Shared inbox
  • Campaigns and bulk sends to opted-in contacts
  • Templates with AI drafting
  • Deal pipelines and tags
  • Contacts and CSV import
  • Per-message billing statement
  • Automations and chatbotComing soon
  • IntegrationsComing soon
  • Mobile appComing soon

Pricing

Meta bills you for messages. We deduct 15% of that from your credit. Nothing else.

Meta prices each delivered message by category and by the country of the person who receives it, and charges it to the payment method in your own Meta account. ZapFlow is prepaid, pay as you go: you add credit to your ZapFlow balance, and for each message Meta charges we deduct 15% of its Meta cost.

Example: 1,000 promotions to clients in Brazil

Paid to Meta

Charged to your card in Meta

Promotions (marketing), Brazil1,000
Meta list rate$0.0625
Meta cost$62.50
Deducted from ZapFlow credit

Platform fee

15% of Meta cost$62.50
Seats, contacts, setup$0.00
From your credit$9.38
All-in $71.88

$0.0719 per message

The statement shows both lines, so you can check each deduction against Meta's invoice.

Smaller case: 1,000 appointment reminders to US numbers = $3.40 to Meta + $0.51 from your credit = $3.91.

How the ZapFlow credit works

  • Add credit to your ZapFlow balance. Minimum top-up: $25.
  • Keep a card on file for automatic top-up, for example $25 when the balance drops below $5. We email you when the balance is low.
  • A campaign that has started always finishes, even if the balance runs low. Only new campaigns wait for a top-up.
  • No monthly fee, no setup fee, no cancellation fee. Unused credit stays in your account.
15%of metered Meta cost, deducted from prepaid credit
$0setup fee
$0per seat or per contact
$0monthly subscription

Meta list rates in USD effective Oct 1, 2026, read on developers.facebook.com/docs/whatsapp/pricing. Meta can change rates on Jan 1, Apr 1, Jul 1 and Oct 1. Our figures are estimates; Meta's invoice is the final word on Meta's cost. Each number gets 1,000 free service messages a month from Meta.

Estimate

What your month would cost.

Start from an example close to your business, then change the numbers. Every line is rounded to the cent before it is added, so the total always matches the lines above it.

Start from an example
Offers, news, win-back messages. Messages per month.
Locked for US numbers: Meta currently does not deliver marketing templates to the United States. Canada works normally.
Appointments, documents, bookings, payments. Messages per month.
One-time passcodes. Messages per month.
Estimated month, all-in (USD)
$66.88

Effective cost per message, all-in: $0.0334 · 2,000 messages

CategoryMessagesMeta rateMeta cost
Meta costBilled by Meta to your card
ZapFlow fee, 15%Deducted from your ZapFlow credit
Total

Meta list rates in USD, effective Oct 1, 2026. Not included: service replies (the first 1,000 a month per number are free), free entry-point windows from Click-to-WhatsApp ads, and Meta's volume discounts on utility and authentication. An estimate, not a quote.

Want this estimate checked against your real volume?

Talk to us

Your account

Your number stays yours.

Your WhatsApp Business account sits in your own Meta business portfolio. ZapFlow gets access to send and measure, and you can remove that access whenever you want.

  1. Sign in with Meta

    Connect through Meta's own sign-up flow. The account is created in your business portfolio, not ours.

  2. Add your number

    A new number, or one you move from another provider. It stays registered to your account.

  3. Add a card in Meta

    Meta charges message costs to it directly. We never hold your message money.

  4. Add credit and send

    Add ZapFlow credit (from $25), upload a CSV of clients who opted in, get your templates approved, and start.

Owning the account gives you control and an easy exit. It does not prevent restrictions: Meta can limit any account that receives many blocks or reports.

Compare

ZapFlow, Wati and respond.io, on the same volume.

Entry plans as listed on each official pricing page on Oct 30, 2026. For the totals we assume both pass Meta's message cost through at cost, which is the assumption most in their favor.

This pageZapFlow wati.io/pricingWati Growth respond.io/pricingrespond.io Starter
Plan priceNo plan. 15% of Meta cost, prepaid$59/monthBilled annually. The page lists no monthly-billing price.$79/monthBilled yearly ($948). Monthly billing: $99.
Users includedNo per-seat fee3, no extra users on Growth5, then $12/user/month
ContactsNo per-contact feeNo limit listedStarts with 1,000 monthly active contacts
Meta message costMeta bills your card directly"Charged based on WATI rate card""WhatsApp fees are not included"; topped up as WhatsApp credit
Monthly total · Meta at cost — assumption in their favor
A · Brazil200 promotions + 300 reminders$16.72$73.54$93.54
A · US numbers500 reminders$1.96$60.70$80.70
B · Brazil3,000 promotions + 5,000 reminders + 2,000 login codes$270.37$294.10$314.10
B · US numbers6,000 reminders + 4,000 login codes$39.10$93.00$113.00

Where a flat plan wins. Above about $393 of Meta cost a month, Wati Growth costs less than our 15%. Above about $527, so does respond.io Starter billed yearly ($660 if billed monthly). Below those lines, ZapFlow costs less on the same volume.

Totals use the same Meta list rates as the calculator (Brazil: marketing $0.0625, utility and authentication $0.0068; US: utility and authentication $0.0034) and the yearly-billed plan prices. Wati Growth includes 3 users; a team of 5 needs Wati Pro at $119/month billed annually. respond.io adds charges above the included contacts and users. Prices read on Oct 30, 2026 at wati.io/pricing and respond.io/pricing.

Questions

Before you switch.

We use Wati or respond.io today. How do we move?

Your current provider releases the number: you turn off two-step verification and ask them to deregister it. Then you connect it here through Meta's sign-up flow.

Templates belong to your WhatsApp Business account. If the account stays the same, they stay approved; if your old provider owned the account, some templates may need approval again. Contacts and tags come over by CSV. Conversation history stays with the old tool, so export it there first. We help with the move.

Where is our data, and who can see it?

Contacts, conversations and deals are stored in our own database, separated by client account, and only your team's users can open them. Your Meta access token is stored encrypted.

We do not sell or share your data. You can ask us to export or delete it.

When can we reach support?

Monday to Friday, 9 a.m. to 6 p.m. US Eastern, in English, Portuguese and Spanish, by WhatsApp and email.

What happens if we leave?

Your number and WhatsApp Business account stay yours. Remove ZapFlow's access in Meta Business settings, export your contacts and deals as CSV, and connect the number to any other provider. There is no cancellation fee.

Can we send promotions to US numbers?

Not today. Meta currently does not deliver marketing templates to US numbers, so the calculator locks that line for the United States. Canadian numbers receive promotions normally. Reminders, confirmations, login codes and support replies to US numbers work. Promotions to clients in Brazil and Latin America work.

Who can we message?

Only people who agreed to hear from you on WhatsApp, and anyone who asks to stop must stop receiving messages. ZapFlow records opt-outs and will not send to them again.

In the US, marketing messages also fall under the TCPA. Getting consent is your responsibility; we are not legal advisers.

Will Meta approve every template?

No. Meta reviews each template and can approve, pause or reject it. Our AI drafting improves the text and estimates the chance of approval; Meta makes the decision.

How do we pay?

Meta charges message costs to the card in your Meta account. ZapFlow's 15% is prepaid: you add credit in US dollars (minimum top-up $25), and for each message Meta charges we deduct 15% of its cost. There is no monthly invoice from us.

What happens when my credit runs out?

We email you when the balance gets low. With automatic top-up on, the card on file adds credit for you, for example $25 when the balance drops below $5.

A campaign that has started always finishes, even if the balance runs low. Only new campaigns wait for a top-up. Unused credit stays in your account.

See your own numbers before you decide.

Get started

Let's set up your number.

Tell us a little about your business. We'll reply with an estimate for your volume and what setup looks like for you.

Prefer email? info@ianization.com